How do I plan snacks for an open day or customer event?

Open days and customer events differ from seated meetings because attendance can be spread across several hours. The refreshment plan needs to handle visitor flow without putting the entire order on the table at once or creating a long queue.

Short answer

Plan for a visitor range rather than assuming everyone arrives together. Choose individually easy-to-serve snacks, decide whether refreshments are for all visitors or only registered guests and assign a team member to monitor distribution. Moh Bakes can confirm current snack-box options, quantities, availability and pricing for the date.

Estimate traffic in time blocks

Use registrations, invitations or previous event experience to estimate morning and afternoon traffic. If walk-ins are possible, create a realistic attendance range and decide how much buffer the organizer is comfortable with.

Tell Moh Bakes that visitor flow is staggered so the order discussion reflects the event format.

Choose easy handout items

Doughnuts, muffins, samosas or cupcakes can be simpler to distribute individually than food requiring cutting. A mixed order may work if staff can replenish the table in small batches.

Keep the display neat and place only what is needed for the current wave of visitors when possible.

Assign a refreshment owner

One staff member should receive the order, control stock and monitor the table. This prevents food from disappearing faster than expected during the first hour.

Provide the venue, date, quantity range, preferred items and budget for final confirmation.