Lock the event constraints first
The date, venue, guest requirement and target cake-cutting time are more important than small decorative details at the beginning. Confirm them internally before requesting a final cake quote.
- Date
- Venue
- Serving count
- Cake-cutting time
Create one approved design brief
Collect the preferred design, colours, flavour and exact wording into one message. This prevents different organizers from sending conflicting instructions to the bakery.
- Design reference
- Colour palette
- Flavour
- Approved message
Assign the handover responsibility
Name the person who will collect or receive the cake and make sure they know the expected time. For venue delivery, share any access information that could affect handover.
